Finance & Admin Officer – Molly’s Network

Responsibility
Ensuring transparent and efficient management of all financial transactions, ensuring they are recorded
completely, correctly and in a timely way. Keeping all files and records updated and ensuring that all
transactions are in line with the organisations’ guidelines and budgets. Assist with administrative duties to
ensure the smooth running of the office. Support the successful execution of Molly’s Network’s
Accreditation scheme by assisting in the multi-staged process and by conducting organisational
assessments.

Duties
• Reconcile bank statements for the organisation’s USD and TZS bank accounts on a monthly basis;
• Record transactions in accordance with the approved guidelines, budgets, supporting documents
to the proper accounting codes;
• Manage petty cash;
• Prepare for audits and timely implementation of recommendations;
• Support the Executive Director in preparing the annual budget;
• Ensure approved budgets are adhered to at all times;
• Prepare and reconcile monthly payroll;
• Make statutory payments (PAYE, NSSF, Withholding tax);
• Produce quarterly financial reports fully reconciled for review by Executive Director and the Board;
• Prepare monthly management accounts for the Executive Director;
• Prepare donor financial reports in line with contractual/donor agreements;
• Make only approved payments and ensure that proper documents are attached to the payment
vouchers;
• Maintain accounting records by chronologically filing documents and keeping them secured and
making regular backups of the computerized accounting systems and other relevant data;
• Execute any other tasks as required by the Executive Director to ensure the smooth financial
management of the organisation;
• Assist with office administrative duties as required (this may include purchasing office supplies,
office travel, ensuring legal compliance, arranging logistics);
• Support with the organisational assessment process, which includes collecting completed
application forms, conducting online due diligence checks, developing MoUs and creating an
assessment schedule;
• Conduct project and office visit assessments. For this activity you will receive training on our tool,
approach and principles so that you can become an effective Assessor and representative of

Job entry qualifications and experience
• A Bachelor’s degree in Accounting, or Business Administration;
• At least 3 years working experience with an NGO in Accounting and with knowledge on donor
reporting and requirements;
• Knowledgeable about information technology systems including accounting and office software such
as Pastel;
• PC proficiency and good knowledge of using MS Word and Excel;
• Experienced in carrying out administrative duties;
• Proficiency in written and spoken English and Swahili;
• Diligent, highly organized and self-motivated individual;
• A person with high integrity;
• A person with attention to detail;
• Able to work under pressure to meet deadlines; and
• Able to work as part of a team.

How to Apply
If these opportunities and challenges sound appealing, we would love to hear from you. Please submit
your CV with a covering letter (both should be a maximum of 2 pages) in PDF that outlines how your
experience and skills make you the most suitable candidate for the role by the 31st January 2017. Please
note that applications that do not comply with these application requirements will not be considered.

PO Box 106090, Dar es Salaam E: This email address is being protected from spambots. You need JavaScript enabled to view it.
www.mollysnetwork.org

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