Office Management Secretary – Dar es salaam – Watumishi Housing Company

Duty Station: WHC Head Office Dar es Salaam
Reporting to: Chief Executive Officer
Salary Grade:’ 6

Office Management Secretary will be responsible for management of Chief Executive Officer’s office information, scheduling of meetings and appointments and general communications.

Specific Duties and Responsibilities:
To plan and organize the Chief Executive Officer’s office;
To properly manage and record office information;
To assist and direct visitors to the office;
To manage the Chief Executive Officer’s diary and arrange appointments;
To liaise with staff in other departments and external contacts in scheduling of meetings;
To keep track of all official issues forwarded to the Chief
Executive Officer;
To manage and coordinate telephone calls to and from the office and deal with email inquiries;
To type and prepare correspondences from the Chief Executive Officer;
To assist in the preparation of reports
To undertake any other related duties as may be assigned by the superior.

Academic Qualifications and Experience
The’ ideal candidate for this position should have the following qualifications and experience:
Holder of An Ordinary Level Secondary School Certificate with passes in Kiswahili and English languages;
Holder of a Diploma in Secretarial duties from recognized institution;
Knowledge and Competence in Information and
Communications Technology (ICT) particularly in Microsoft office programmes; and
Possession of at least three (3) years work experience in a similar position.
APPLICATION INSTRUCTIONS:
TENURE AND REMUNERATION
A competitive salary will be offered to the right candidates for the posts. WHC is an equal opportunity employer. Staff will be employed on three (3) years contracts that are renewable upon satisfactory performance.

Application letter with Curriculum Vitae (CV) including e-mail address or daytime contact telephone number, together with photocopies or certificates and names and contacts of two referees should be addressed to reach the under-mentioned by 28thAugust 2015.

Only short-listed candidates meeting the above criteria will be invited for interview. Lobbying and canvassing for employment will not be entertained and may work to the candidate’s disadvantage.

Application letter should be sent through the address shown below:
The Chief Executive Officer,
Watumishi Housing Company,
4th Floor Golden Jubilee Towers,
P.O. Box 5119,
Dar es Salaam

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