Motorpool Supervisor – Dar es salaam – Embassy Of The United States Of America

MAJOR DUTIES AND RESPONSIBILITIES:
Supervision:
65%
Directly supervises 3 Motor Pool Mechanics and 2 Dispatchers. Second level supervisor for 42 full time drivers. Act as a leader to all Motorpool staff. Conduct spot check on drivers and provide in-house training on standards and customer service. Responsible for DriveCam and Smith System programs in post. Coaches Motorpool drivers for Drivecam. Supervises incidental drivers in post and their related training needs. Point person on VIP motor pool needs. Supervises Performance Evaluation Reports and timekeeping functions of all motor pool staff.

Fleet Management::
35%
Directly responsible for the management of over 80 vehicles in the motor pool, including light and heavy armored vehicles, all terrain utility vehicles and passenger vehicles. Oversees inventory or all vehicles and vehicle records including registration and importation documents, procurement documents, fuel consumption and mileage, maintenance schedules, repairs and vehicle replacement records. Coordinates new vehicle acquisitions in accordance with standardization and USG regulations, and recommends vehicles for disposal. Prepare all required reports on various aspects of motor vehicles operations and maintenance as required by the GSO, including Mishap reporting. Provides guidance to Facilities Maintenance, GSO Housing/Shipping, and other sections that use motor pool. Assign vehicles to these sections and provide guidance to ensure their compliance with motor pool vehicle policies.

QUALIFICATIONS REQUIRED
All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
Education:
Completion of two-years College in Business Administration or related field is required.
Prior Work Experience:
Three years of supervisory experience required. 1 year out of the three years should be in supervising drivers/dispatchers/vehicles is required.
Language Proficiency:
Level IV English (fluent) and Level IV Kiswahili (fluent) (reading, speaking and writing) is required.
Knowledge:
Must be knowledgeable of maintenance and repair of motor vehicles, automotive safety, local laws, local vehicles registration, and insurance laws, policies and regulations. Must be familiar with procurement and basis budget procedures for correct billing of fuels, parts, and vehicle usage. Must have knowledge of local terrain and sources for spare parts and repair services. Must have demonstrated ability to utilize word processing, spreadsheets, and data base applications. Must have or be willing to acquire Department and Embassy motor pool policies and procedures. Must have expertise in planning and implementing transportation for VIP visits, including building motorcades.
Skills and Abilities:
Ability to adapt quickly to changing circumstances; plan, initiate, organize and allocate resources to accomplish program needs through the effective and efficient use of available resources; resolve difficult problems independently; supervise,lead and motivate employees who report directly to incumbent as well as temporary employees; interpret and apply rules and regulations for new situations, and interface with officials from low to high rank inside and outside the Embassy for the purpose of coordinating efforts. Ability to analyze data and information, and prepare recommendations for policies and procedures. Must possess valid driver’s license class C. Should have skills to sufficiently perform most routine maintenance and repair work in order to supervise activities of mechanics. Basic computer skills is required.

SELECTION PROCESS

When fully qualified, US Citizen Eligible Family Members (USEFMs) and US Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.

ADDITIONAL SELECTION CRITERIA
1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.

TO APPLY
Interested candidates for this position must submit the following for consideration of the application:
Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174). A hard copy of the application form (DS-174) is also available at the American Embassy, gate 3; or
A combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; or
A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A below for more information); plus
Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.

3A. If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE.

Failure to do so will result in an incomplete application.
A. Position Title
B. Position Grade
C. Vacancy Announcement Number (if known)
D. Dates Available for Work
E. First, Middle, & Last Names as well as any other names used
F. Date and Place of Birth
G. Current Address, Day, Evening, and Cell phone numbers
H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; if yes, provide number)
I. U.S. Social Security Number and/or Identification Number
J. Eligibility to work in the country (Yes or No)
K. Special Accommodations the Mission needs to provide
L. If applying for position that includes driving a U.S. Government vehicle, Driver’s License Class / Type
M. Days available to work
N. List any relatives or members of your household that work for the U.S. Government (include their Name, Relationship, & Agency, Position, Location)
O. U.S. Eligible Family Member and Veterans Hiring Preference
P. Education
Q. License, Skills, Training, Membership, & Recognition
R. Language Skills
S. Work Experience
T. References

SUBMIT APPLICATION TO
American Embassy
Human Resources Office
P.O. Box 9123
Dar es Salaam

POINT OF CONTACT
Telephone: 229 4000, Ext: 4137/4148/4233/4024
Fax: 2294726
The US Mission in Tanzania provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

Only shortlisted candidates will be contacted

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