Duties and Responsibilities:
Ensure all financial procedures used for the management of NTLP funds adhere to the procedures outlined
Develop and maintain a clearly defined accounting and finance organizational structure with documented roles and responsibilities and sufficient segregation of duties, including for implementing the
Global Fund grant iii. Maintain adequate policies and procedures in place to guide activities and ensure staff accountability
Ensure that budgeting procedures including review and updating of budgets are robust
Coordinate preparation of Quarterly & Annual Financial reports to be submitted to Global fund as per Performance agreement.
Maintain budget system which ensures no duplication of costs and appropriate cost sharing arrangements
Ensure the availability of sufficient information to accurately link the budget with the Chart of Accounts to allow reliable budgetary control and variance analysis by period and cumulatively and to find explanations for variances and corrective action taken when necessary
Ensure that all accounting and supporting documents are retained according to GoT standards and safe procedures for carrying out regular back-ups are maintained
Ensure that the accounting system supports the production of financial reports, including statements of Cash Flow, Income &
Expenditure and Balance Sheet in a timely and relevant way
Maintain a treasury system which supports the production of cash forecast information for disbursement requests
Maintain appropriate controls over management of petty cash including limits over the maximum levels of petty cash held
Ensure appropriate controls built in to the banking arrangements, including for example proper authorization of disbursements, double signatures on cheques and transfers, use of account payee cheques and conduct of regular bank reconciliations.
In respect of payment for material items, ensure that there are appropriate checks prior to approving payment (e.g. checking agreement to approved orders, agreed pricing, approval by persons of appropriate seniority)
Maintain satisfactory procedures to ensure that grant funds can be distinguished from other funds and accounted for separately
Maintain oversight for procurement and supplies
Develop and maintain a documented process for procurement of non health products and services. The process will include the following:
A code of conduct to avoid occurrence or perceptions
of conflicts of interest
Methods of procurement and when different methods
should be applied,
Procedures for requests for NTLP tenders,
Procedures for NTLP bid evaluation,
Procedures that are transparent and competitive
Maintain NTLP approval systems with certifying and approval officers and appropriate segregation of duties and delegation levels, for authorization of procurement of non-health related assets and services
Ensure that NTLP annual financial statements are audited to appropriate auditing standards and audit arrangements enable independent and reliable opinion/reporting
Ensure that external audit arrangements applicable to Global Fund grant auditing requirements for Sub-Recipients are fulfilled.
Experience and Qualifications:
CPA holder with Bachelor degree in Finance, Accountancy, or its
Equivalent ii. At least 5 years’ experience in financial management
At least 5 years’ experience working with government institutions
At least 5 years’ experience managing Global fund Grant
Experience and knowledge in Project Management Skills.
Expertise in Risk Management.
Knowledge of legal requirement and control is an added advantage. Critical problem-solving ability. ix. Excellent Communication Skills
Must be Conversant with EPICOR systems of accounting.
Age limit: 50 years.
Terms of Employment: 3 years Contract (Renewable based on Performance and availability of funds).
Method of Application
Interested candidates are to submit their motivational letter, copy of the latest CV in one document indicating their preferred work station and copies of academic certificates, practice license for the specific professional cadre if any.
The subject line of your job application letter should indicate the position that you are applying for: your CV must include the information (email addresses and telephone numbers) of three work-related traceable referees. All correspondence MUST reach the Ministry before 15:30hrs December 26th 2020 and channeled through the following address:
Ministry of Health, Community Development, Gender, Elderly and Children,
P.O Box 743,
Any application sent later than the mentioned date and time will not be considered.
Only short-listed candidates will be contacted; if you are not contacted within two weeks after the deadline of this advert, consider yourself unsuccessful.
For more information kindly visit moh.go.tz
The deadline for submitting the application is 26 December 2020