The successful candidate will work closely with the Executive helping him/her to manage his/her workload, organize his/her day and free up his/her time by providing administrative support, usually on a one-to- one basis. The Personal Secretary will need to have an in-depth knowledge of the TIC and perform a variety of tasks requisite of the organization.

Key Duties and Responsibilities:
1. Type both open and confidential letters/matters.
2. Maintain a diary of appointment for the executive, advising him/her of available time and reminding him/her of appointments are requested
3. Receive all visitors with courtesy and decorum; ascertain the nature of the visitor’s business and relays information to the officer.
4. Answer telephone calls and intercom, giving information to callers or routing callers to appropriate officials.
5. Filing minutes correspondence and other documents;
6. Assume responsibility for ensuring that there is adequate efficiency in day to day operations of office functions e.g. supply of stationery, cleanliness, decorum, dispatch and receipt of mail, messenger services and other related functions.
7. Draft letters of simple routine nature.

Qualifications:
To qualify for .the above position candidates should possess:
i. At least an Ordinary Diploma in Secretarial studies from a recognized institution.
ii. At least three years of relevant work experience.

Profile/Key Competencies:
i. Excellent communication skills along with the ability to develop and sustain effective teamwork.
ii. Strong interpersonal skills.
iii. Should be able to work with ICT in office environment; and

APPLICATION INSTRUCTIONS:
Mode of Application
Application letters enclosing current CV indicating names and addresses of three referees, as well as certified copies of relevant academic transcripts and certificates should be addressed to the undersigned.
Applicants currently working in the public sector should route their applications letters through their respective employers. The title of the position being applied for should be written in the subject of the application letter and clearly marked (stated) on the envelop. The application should reach the office of the undersigned in not more than two weeks’ time from the date of the first appearance of this advertisement.
Deadline for submission of application is on 22nd ,September,20 15

The Consultant
University of Dar es Salaam Business School,
Block A, Third Floor, Room 409,
P.O. Box 35046, Dar es Salaam,
Tanzania.