Project Coordinator – Mzumbe University

Job Summary
The holder of the position will be the overall project coordinator responsible for administration and management of project logistics including human resources, asset and inventories. This position is a one-year contract, renewable.

Roles and Responsibilities
Administrative/Logistics Roles
Organize meetings, workshops and conferences by securing venues, arranging for refreshments, sending out notifications and agendas, and following up on all administrative action points
Arrange for travel and accommodation for project staff as needed
Provide logistical support for field and other grant activities
Supervise office and facilities management including routine maintenance of office equipment
Maintain and order office and project supplies
Support procurement related to project activities
Human Resource Roles
Coordinate advertisement of project-related positions and scheduling interviews for candidates
Filing and maintenance of HR documents and ensuring that they are securely kept
Review monthly efforts allocation reports for accuracy
Coordinate timesheets and effort reports collection and approvals
Asset and Inventory Management
Maintain a project asset register
Prepare inventory forms as needed
Ensure all assets on site are labelled for asset inventory

Qualifications and Work Experience
Completed Bachelor’s Degree in Project Management, Human Resource Management, Logistics and Supplies Management, Economics, Health Systems Management, Monitoring and Evaluation or related fields
A Master’s degree will be added advantage
3-5 years’ experience in project coordination/management
Experience in working in projects funded by the US Government will be an added advantage
Experience in working independently and successfully troubleshooting problems is required
Proficiency with various software packages, including Microsoft Word, Excel, Access, Power Point, and other desktop tools.
Experience in working with virtual learning platforms is preferred
Effective verbal and written English communication skills are required
Experience using zoom, skype or other virtual communication platforms is required
Must be able to set up and maintain moderately complex filing systems and records
The ability to develop knowledge of, respect for, and skills to engage with people of other cultures or backgrounds is required
Able to handle confidential and sensitive information discreetly

Method of Application
Qualified candidates are invited to submit their Application letter and detailed CV in English to the Centre of Excellence in Health Monitoring and Evaluation (COEHME) through email address: and copy to Prof. Henry Mollel at
and Dr. Mackfallen Anasel at before November 8th, 2020.