The Job holder will be responsible to provide general administrative support, office upkeep and facility management. S/he will be responsible with supporting program logistics and transportation needs.
•Supervise and review quality service delivery of outsourced services including travel and vehicle usage, cleaning and security
•Coordinate the general support services for Amref facilities including tea, photocopying, and messenger service etc.
•Coordinate the letting of Amref facilities including advertising, processing contracts, rent collection and any required follow up
•Maintain an asset register for all Amref fixed assets and project assets. All new assets to registered, tagged with Amref ID number and allocated to respective as per Amref Health Africa assets procedures by using professional way of dispatching items by using way bills.
•Provide a liaison between Amref and key suppliers of office equipment ensuring all necessary service is provided
•Supervise all security operations and systems, making appropriate recommendations where required Security assessment for Amref offices,
•Improve Safety and Security of staff, property and the office Premises
•Amref offices to be registered under OSHA and complied with OSHA regulations
•Services of fire extinguishers as required intervals
•Maintain up to date insurances for all facilities, equipment etc.
•Manage utilities including water and electricity ensuring timely payment to avoid disconnection; appropriate usage as well as alternative supply options
•Oversee building maintenance for all Amref facilities and the construction of any new buildings with the assistance of a Clerk of works
•Maintain all necessary files with regards to general office administration.
•Prepare monthly vehicles maintenance, fuel report which will include details of when, at what KM service performed, spares and cost for spares and shared with Administration Manager.
•Coordinate and allocate all vehicle requesting accordingly
•Make sure drivers are all obey transport rules and procedures as per Amref transport policy by conducting meeting with drivers.
•Routing meeting with drivers for coaching and guidance.
•Timely submit of monthly fuel payment to finance.
QUALIFICATIONS AND EXPERIENCE
•Minimum Education: Bachelor degree in Public Administration or Business Administration, a master degree is an added advantage
•General administration including facilities management and secretarial knowledge
•Excellent computer skills at minimum with Microsoft Office package of Word and Excel,
•Good interpersonal and people management skills with a matured and confident personality
•Possess work experience of not less than 5 years and should be competent or have worked in HIV related project for at least 3 years
•Experience working with Local Government Authorities and PEPFAR funded project
•Good interpersonal and people management skills-a team player and builder.
•Good command of English and Swahili language will be an added advantage
Method of Application
-If you meet the criteria given above and interested in the vacancies, please send an application letter and CV combined in as one document indicating your present employer and position, daytime telephone contact, names and addresses of three referees.
Amref will conduct interviews at Mwanza Office for the shortlisted Lake Zone Applicants and at Dar es Salaam Office for other shortlisted applicants. To be considered, your application must be received by 16.30 HOURS August 17, 2020. Please mention the job title/vacancy name or use the job title as the subject line when applying for this position, failure to do that your application may not be retrieved. All correspondences should be directed to: Email: firstname.lastname@example.org.