To assist the Procurement Officer to implement procurement activities.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
a) Open file and maintain complete records for every procurement contract;
b) In liaison with RA/S ensure that all files are secure and arranged in a proper manner for easy access;
c) Receive tender application letters from suppliers, issue tenders and record in the register;
d) Receive and record all requests for clarifications in the register and follow up to Procurement Officer for timely response, ensure clarifications are dispatched and copies of dispatch are maintained in the contract file;
e) Record all tender and contract amendments in registers;
f) Receive and record tenders in the register;
g) Receive and record complaints in the register and follow up to ensure responses to complaints are dispatched and copies of dispatch are maintained in the contract file;
h) Receive, review and follow up payment of invoices from suppliers/service providers;
i) Timely produce copies of invoices, supporting documents and payment vouchers for contract files to enable posting of the same to be done by Procurement Officer in STEP and other MIS systems;
j) Prepare and maintain list of suppliers, consultants and service providers;
k) Record signed contracts in the contract register; Receive and record, review and update tender and contract registers;
l) Perform any other official duties as assigned by the Procurement Officer.
a) Holder of a Diploma in Procurement/ Supply/Logistics Management, Business studies majoring in procurement and supply management from a recognized institution or any other related qualification recognized by the Procurement and Supplies Professionals and Technicians Board.
b) Should be certified or registered with the Procurement and Supplies Professionals and Technicians Board at the Full Technician.
c) At least possess a certain level of experience in relevant field in Public and / or Private Sectors
d) Must be computer literate;
e) Good communication and interpersonal skills.
f) Ability to supervise, train and coach staff in relevant skills.
g) Self-motivated with integrity and high level of confidentiality.
KEY PERFORMANCE MEASURE:
a) Availability of complete contract documents;
b) Presence of recorded register;
c) Existence of proper files with complete procurement documents;
Duration of Contract: Terms of Contract is 3 years.
Duty Station: TASAF Office, Dar es Salaam.
Method of Application
Applications, enclosing scanned certified copies of certificates and Curriculum Vitae be sent to the following address: Executive Director Tanzania Social Action Fund Board of Trustees of PSSSF Building Jakaya Mrisho Kikwete Road P.O. Box 2719 DODOMA. Applications (In PDF Format), enclosing scanned certified copies of certificates and Curriculum Vitae be sent through the following email address: firstname.lastname@example.org • Applications made in a way other than the above will not be considered, • Deadline for receiving applications is 9th July, 2020, • Those who will not hear from us, 14 days after the deadline, should consider themselves as unsuccessful. APPLY TO email@example.com Also, Job Descriptions and required qualifications for these posts are available in TASAF website www.tasaf.go.tz