Objective Of The Position
The Finance Associate provides day to day Finance PCI Program office Arusha. S/he provides functional financial management support to AfriScout Regional Coordinator and Driver. S/he is responsible to support the program in responding to requests from the both PCI and AfriScout Finance, Administration and HR units.
Bachelor or Advanced Diploma in Accounting from recognized
2-3 years relevant professional experience including petty cash management
Experience working in a multi-cultural environment
Highly organized, detailed oriented, sound judgment, strong interpersonal skills
Working with integrity
KEY AREAS OF RESPONSIBILITY:
Manage petty cash register and fund including processing requests, preparing cash vouchers; reimbursements, reconciliation and keep supporting documents
Coordinate approvals disburse and monitoring cash advances reconciliations, daily cash counts and records.
Receipt of all funds paid to PCI in Arusha
Manage cash register (cashbook) for designated bank account
Provide support in the creation of financial reports for the project as required by the finance
Based on approved Activity & Budget proposal facilitate distribution of cash to participants.
Implement and maintain system and internal control at Arusha office in compliance with PCI policies and under guidance from Finance Department
Maintain register for distribution of cheques and other sensitive financial documents.
Facilitate documentation of staff travel and activity advances.
In liaison with Regional Coordinator facilitate preparation of monthly cash forecast
Monitor the correct use of PCI funds to the corresponding accounts
Assist with development of financial reports
Record approved transactions into ACCPAC AP Module and GL Module accounting system.
Monitor timely reconciliation of staff travel and activity advances
Prepare Quote Comparison Chart (Bid Analysis) and sole source justification based on solicited quotations (pro-forma invoices).
Liaison with External Institutions
Facilitate bank transactions including cash withdraw and deposits, facilitate official communication between PCI and Banks
Change-maker: Has a passion for the mission and values of PCI and AfriScout
Innovator: Seeks creative solutions to problems and challenges existing paradigms
Edifier: Able to inspire and motivate a team and build trust with communities
Ally: Possesses an appreciation and respect for local customs and traditions
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