Personal Secretary Grade x3 – Tanzania Forestry Research Institute TAFORI – Dar Es Salaam

i.Typing open and confidential reports, letters and memoranda and documents;
ii.Receive and guide visitors;
iii.Keep appointment records;
iv.Take dictation;
v.Make sure that all work is done accurately within the required time;
vi.Facilitate internal and internal telecommunications;
vii.Typing of all non-confidential letters, minutes, memorandum and all other typing works and filling them properly;
viii.Ensure that all-working machines and materials are used economically and are safely kept;
ix.Ensure that copies of letters are filed in proper files;
x.Ensure that other stationery for typing duties are available; and
xi.Send messages internally and externally.

Holder of Certificate of Secondary Education Examination (CSEE)/ Advanced Certificate of Secondary Education Examination (ACSEE) or its equivalent with Diploma in Secretarial Services from a recognized Institution preferably Tanzania Public Service College (TPSC) or its equivalent with passes in English and Kiswahili; a typing speed of 50 w.p.m; manuscript and tabulation stage III, Secretarial duties and office practice stage II, English or Kiswahili shorthand speed of 80 w.p.m.; computer operating certificate in Ms-(Office) Windows Platform and use of data spread sheets/excel.

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