Procurement Officer – Re-Advertised – Mbeya – Baylor International Pediatric AIDS Initiative

Position Summary:
The PO is responsible for all purchasing functions, including evaluating and qualifying suppliers/vendors, placing and tracking orders, ensuring timely and accurate delivery of goods, soliciting and analyzing quotes, and ensuring high quality and value for money in organizational procurements.

Duties and Responsibilities:
• Coordinate and facilitate the procurement process in liaison with respective departments.
• Develop and maintain an up-to-date supplier’s database.
• Solicit for quotations for the project’s supplies/equipment requirements both locally and internationally as necessary
• Ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.
• Conduct purchasing functions in accordance with approved policies.
• Evaluate supplier’s performance
• Prepare, review and clearance of documentation (evaluations, requests for awards, purchase order’s and contracts for services.)
• Negotiate terms and conditions of purchase to ensure efficient and timely delivery of services.
• Lead preparations of procurements plan to its implementation in line with approved budget.
• Maintain and update prices for the projects common purchases/supplies.
• Maintain stock records of procured items.
• Compile and maintain a schedule for placed orders status and ensuring that purchase orders have been dispatched.
• Coordinating clearing and forwarding with relevant agents and preparation of VAT exemption forms.
• Establish and or renew maintenance contracts for all the project equipment and ensure that these contracts are implemented in a timely manner without lapsing.
• Act as Secretary to Tender Board by supporting the function of the Tender Board
• Advice on disposal of obsolete or condemned items/goods on how to handle loses in stores.
• Meet Senior Management information needs, including preparation of monthly, quarterly and annual reports.
• Carry out any other duties that may be assigned.

QUALIFICATIONS:
• Minimum of a Bachelor’s Degree in Business Administration or other related degree
• Professional Qualifications, i.e. CIPS and 3 years related experience in purchasing and logistics management preferred.
• Should be registered as a Procurement and Supplies Professional and Technician
• Experience in bio-medical procurement is an added advantage
• Excellent oral and written communication skills in both English and Kiswahili
• Knowledge of purchasing procedures and supplies/stock management.
• Strong computer skills, including word processing and spreadsheet programs
• Ability to make judgment and decisions in accordance with the established policies and procedures, with the highest level of accuracy and integrity.
• Highly organized, detail oriented and self motivated.
• Ability to prioritize and handle multiple tasks simultaneously

HOW TO APPLY:
Send your application with the subject PROCUREMENT OFFICER to hrbaylortanzania.or.tz
Or
Address to:
Senior Administrator and HR,
P. O. Box 2663,
Mbeya.
Deadline for applications is 23rd April, 2015
SOURCE; DAILY NEWS 15TH APRILI 2015

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