To provide timely, accurate and efficient accounting, budgeting and financial management support for allocated programmes in line with Amref Health Africa Finance Manual and donor grant agreement and to ensure effective utilization of project funds.
KEY DUTIES/RESPONSIBILITIES/KEY RESULTS AREAS
Budgets; to prepare annual operational budgets for projects by determining funds available for budget, determining activities scheduled for the year and their cost and translating these to an operational budget in Amref Health Africa format. Prepare budgets for new proposals and Monitor budgets against performance
Cash balance Monitoring; Monitor cash balances per project and make cash call down on projects as appropriate
Staff supervision; supervise, allocate and delegate work to assistant programme accountants and review performance and give support as necessary
Programme Performance Review; provide reports and review progress with responsible managers on a month by month basis of the performance of all allocated Cost Centres with a view to improving performance and resolving issues
Customer Service; handle any emerging complaints and compliments from internal and external stakeholders and addressing them appropriately
Approval of PR’s; ensure that all Purchase Requisitions are approved and processed without undue delay and they fall within budget limits and work plan
Review of invoices; review all invoices by comparing with GRNs, POs and all supporting documents before forwarding to the Cost Centre manager
Support to the projects and Country Offices; Provide operational support to project manages on expenditure management to include: Short-term action plans and expenditure scheduling, Processing, approvals and coding expenditure (claims, imprest, surrenders, field office returns and purchase requisitions) and internal recoveries in accordance with approved work plans and budgets, Regular review meetings with programme managers and project managers to resolve and discuss various financial and accounting issues and queries, Preparation of periodic budgetary control statements to determine financial performance of the relevant Programme and individual projects within the programme. Provide financial technical support to project field teams and to Country Offices as requested
Financial Statements and reporting; preparation of donor financial statements and reports and call down requests as specified in the respective grant agreements and other internal financial reports. Preparation of monthly progress reports to the management on project funding status and cash management and to ensure reports are accurate and in accordance with donor requirements
Audits; participate as required in internal and external audits
Grants management; to assist in setting grant management policies, and developing and enforcing procedures that assure transparency in the grants processes. Co-ordinate the project’s grants accounting, reporting, compliance and risk management. Review and finalize sub recipients budgets, prepare contracts/agreements and follow up on compliance. Handle correspondences and matters in regard to grant management in consultation with the Project Managers. Receive and review periodic grants reports for all sub recipients, liquidate the eligible costs and take relevant action on the expenses rendered ineligible. Provide feedback to all Sub recipients on grants performance. Assist in the preparation of progress update and disbursement request (PU/DR) and annual Enhanced Financial Report (EFR) as per Global Fund requirements.(Applicable for DCP Accountants only). Provide technical support and supervise the sub recipients to ensure full compliance with the Global Fund requirements. Provide on-site mentorship to sub recipients and capacity development to them to plan, implement, monitor and report on grants awarded and Organize and facilitate training, workshops/seminars for the sub recipients, to facilitate understanding of the grants process, implementation, reporting and accounting
QUALIFICATIONS & EXPERIENCE:
Degree in Accounting, Business, Finance or related field
Full professional accounting qualification, CPA (T) /ACCA
Six (6) years accounting experience in financial and project accounting preferably in the NGO environment
Experience in preparation and supervision of basic accounting ledger entries and extraction of the trial balance and financial statements
Experience in handing multi-currency transactions
Ability to work within deadlines
Method of Application
If you meet the criteria given above and interested in the vacancies, please send an application letter and CV combined in as one document indicating your present employer and position, daytime telephone contact, names and addresses of three referees. To be considered, your application must be received by 16.30 Hours June 15, 2020. Please mention the job title/vacancy name or use the job title as the subject line when applying for this position, failure to do that your application may not be retrieved.
All correspondences should be directed to: Email: firstname.lastname@example.org. Direct application through mail or hand delivery will not be accepted.